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ADMINISTRATIVE ASSISTANT 3 - ADVANCED DEVELOPMENT DIRECTORATE

Location: 

Newport News, Virginia, United States

Date:  May 21, 2024

Req ID: 37737 
Team: K38 Advanced Submarine Programs 
Entity: Newport News Shipbuilding

US Citizenship Required for this Position: Yes 

Full-Time
Shift: 1st 
Relocation: No relocation assistance available 
Virtual/Telework Opportunity: Yes - Occasional or hybrid telework available 

Travel Requirement:  Yes, 10%-25% of the time 

Clearance Required: No - Clearance Not Required to Start 

 

Meet HII’s Newport News Shipbuilding
With more than 25,000 employees – including third-, fourth- and even fifth-generation shipbuilders – HII’s Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We’re the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. Anchored in our rich, 135-year history, we collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you.

 

The Role

The growing Advance Development Directorate is seeking a highly energetic and self-starter to join the dynamic and fast paced team.  A successful candidate will have an acute attention to detail with in-depth experience performing normal office functions and strong computer skills (Microsoft Office products).  Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisors assignment. May take and transcribe notes.

Candidate will be the first point of contact in addressing questions relating to office operations and established policies and procedures.  May require to gathers and compiles reports on information relevant to supervisor’s or departments assignment.  Candidate has ability to work under limited supervision, with no instructions needed on routine work, and general instructions given on new lines of work or special assignments.

Duties & tasks are varied and moderately complex.  Resolves most questions and problems, and refers complex questions to higher levels.  Ability to obtain a DoD clearance.

This position will:
- coordinate travel for all departments under the director’s area of responsibility
- assist/coordinate visits of both company and non-company guest (security, badging, parking, pick-up plans, etc.)

- enter/track requisitions within MyHR
- coordinate meetings and record meeting minutes
- track HR workflow moves
- submit and track CUAS/IT requests
- submit and track rewards and recognition submissions
- plan and coordinate events/staff meetings
- draft and submit Organization of Directorate Strategic Documents and Communications
- 10% Travel may be required

 

Must Have

High School/GED and 4 years of additional education and/or experience

 

Why HII
We build the world’s most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII’s diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

 

Recognized as one of America’s top large company employers, we are a values and ethics driven organization that puts people’s safety and well-being first. Regardless of your role or where you serve, at HII, you’ll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

 

Working at HII is more than a job - it’s an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location. 


Together we are working to ensure a future where everyone can be free and thrive.

Today’s challenges are bigger than ever, and the nation needs the best of us. It’s why we’re focused on hiring, developing and nurturing our diversity. We believe that diversity among our workforce strengthens the organization, stimulates creativity, promotes the exchange of ideas and enriches the work lives of all our employees. 

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.


Do You Need Assistance? 
If you need a reasonable accommodation for any part of the employment process, please send an e-mail to buildyourcareer@hii-co.com and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.


Additionally, you may also call 1-844-849-8463 for assistance. Press #2 for Newport News Shipbuilding.

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